March 30, 2018

Transportation and Parking Executive Sponsors

The Transportation and Parking Executive Sponsors are responsible for making transportation and parking policy decisions for the University of North Carolina at Chapel Hill based on reports, presentations, and recommendations developed by the Advisory Committee on Transportation and Parking. Policy decisions that require changes to the Ordinance Regulating Traffic and Parking at the University of North Carolina at Chapel Hill are sent to the Board of Trustees for final approval and adoption. Membership in the Executive Sponsor Group includes the following positions:

  • Vice Chancellor for Finance and Operation (Chair)
  • Executive Vice Chancellor and Provost
  • Vice Chancellor for Medical Affairs
  • Vice Chancellor for Workforce, Strategy, Equity & Engagement
  • Vice Chancellor for General Counsel
  • Vice Chancellor for University Development
  • Vice Chancellor for Student Affairs
  • Vice Chancellor for Communications and Public Affairs
  • Vice Chancellor for Research
  • Director of Athletics
  • Chancellor’s Chief of Staff
  • Senior Associate Vice Chancellor for Finance and Administration
  • Associate Vice Chancellor for Campus Enterprises

Advisory Committee on Transportation and Parking

The Advisory Committee on Transportation and Parking provides reports, presentations, and recommendations to the Vice Chancellor for Finance and Administration and the Transportation and Parking Executive Sponsors to assist them in setting transportation and parking policy.

Overview

Transportation and Parking is a receipt-supported business enterprise that is dependent on parking permit fees, hourly lot receipts, and student and department transportation fees. By law, fine revenues, excluding a 20% allowance for operating costs, are transferred to the State of North Carolina for K-12 funding. Services are provided to meet University-wide access needs including those for academics, student life, health care, performing arts, and athletics. UNC’s transportation system relies heavily on local transit to provide access to campus. As a partner in the Chapel Hill Transit system with the Town of Chapel Hill and the Town of Carrboro, UNC is responsible for 100% of the cost associated with UNC fully allocated routes and over one third of the cost of shared routes.

Specific Responsibilities of the Advisory Committee on Transportation and Parking

Members of the Advisory Committee on Transportation and Parking are expected to engage in the following actions:

  • Knowledge Acquisition — Gain an understanding of the goals of the Campus Master, Sustainability, and Climate Action Plans, as well as the binding traffic mitigation strategies of the companion Development Plan approved by the Town of Chapel Hill. Participate in meetings and discussions to acquire a community perspective on issues and policy impacts. Members are invited to attend the monthly Chapel Hill Transit Partner
  • Planning — Actively participate in the University’s transportation and parking planning efforts in order to present recommendations that are environmentally and financially sustainable, efficient, convenient, and safe. Work in collaboration with University transportation and parking consultants to develop a five-year transportation and parking plan in support of the academic and health care missions. Present plans and recommendations to Transportation and Parking Executive Sponsors for review and approval.
  • Advising — Provide reports, presentations, and advisory recommendations to the Vice Chancellor for Finance and Administration and the Transportation and Parking Executive Sponsors to assist them in setting transportation and parking policy. Review, discuss, and provide advice on changes to the Ordinance related to parking services and
  • Communication and Input — Develop an effective communication plan to inform and solicit transportation and parking input from the campus community. Participate actively as a spokesperson for one’s representative group and for the Committee. Solicit input regarding proposed policy and service needs via survey tools, in-person presentations, and feedback forms featured on the committee.
  • Subcommittee Participation — Develop and serve on subcommittee working groups, which often have members beyond the advisory committee, to address specific issues associated with representative groups or services. Subcommittees are responsible for reporting work and findings back to the advisory group annually or as requested. Established subcommittees include Pedestrian Safety and Student Services.
  •  Documentation and Annual Reporting — Document meeting information, for the advisory committee and  all subcommittees, including charters, agendas, meeting minutes, data and reports on a project management software such as Basecamp. Transportation and Parking will provide statistical and budget data and other relevant supporting information on the transportation and parking system annually. The committee will provide an annual written report and presentation regarding deliberations and final recommendations to the Vice Chancellor for Finance and Administration and the Transportation and Parking Executive Sponsors. Opposing points of view are expected and will be fully discussed. If not completely resolved, opposing viewpoints will be reflected in the Committee’s recommendations and/or annual report. As decisions are made, Transportation and Parking’s website will be updated promptly to assure that the campus community receives accurate, complete and timely information.

Committee Membership

A Committee, not to exceed 14 members plus the Chair, will include representative members appointed by the leadership of each representative group. The Committee shall be broadly representative of primary campus constituencies. The Committee is chaired by the Director of Transportation and Parking (ex officio). Other ex officio members include Transportation and Parking  Associate Directors, Chapel Hill Transit Director, and Triangle Transit Director. To the extent possible, appointed members will serve staggered terms for a period of up to three years to promote continuity. Appointed members may assign a back-up representative to attend meetings in their absence.

One representative will be appointed by the leadership of the representative group from the following areas:

Representative Group Appointment By
Undergraduate Student Student Body President
Graduate and Professional Student Graduate and Professional Student Federation
Faculty Council Faculty Council Chair
Employee Forum Employee Forum Chair
College, Schools and Libraries Provost
Student Affairs Vice Chancellor for Student Affairs
Medical School Dean of the School of Medicine
UNC Hospital CEO of UNC Health Care
Athletics Athletic Director
Post-Doctoral Fellows Vice Chancellor for Research

Advisory committee membership during the 5-Year Plan process will expand to a maximum of 26 members. Each representative group will have two appointed members. The Student Transit/Safe Ride Fee Process requires that the positions of Student Body President and Treasurer and the Graduate and Professional Student Body President and Treasurer to serve. Post-doctoral fellows require representation from the director of post-doctoral affairs and the chair of the Post-doctoral Association. Additional ex officio members will include the Associate Vice Chancellor for Campus Enterprises, Director of Public Safety, and the Assistant Vice Chancellor of Facilities Operations, Planning and Design.

Chair and Vice Chair

The Chair selects a Vice Chair to serve a term of up to three years and to assist in organizing and carrying out the committee’s work. The Chair and Vice Chair work together to set goals for each annual meeting cycle, develop meeting schedules, plan agendas for meetings, and identify information needed for Committee discussion. The Chair and Vice Chair assure that reports and presentations to the Vice Chancellor for Finance and Administration and the Executive Sponsors are circulated to and agreed upon by Committee members.

Committee Procedures

The Advisory Committee on Transportation and Parking provides diverse perspectives and advice regarding the transportation and parking system at UNC. The Committee’s composition is intended to bring together the perspectives of primary constituencies concerning important transportation access. Because this is an advisory committee and members are not elected to serve as a proportionately representative oversight, policy or rulemaking body, the committee will be making recommendations but will not be voting on decisions or approving budgets. Relevant data and research associated with service prevision will be provided to the Committee so members may provide informed advice and recommendations to the Executive Sponsors. As an advisory group, the Committee must understand that the University has many competing needs and limited resources, thus not every recommendation can be implemented by the Executive Sponsors.

Although the Committee should take all concerns seriously, it should endeavor to provide advice that is consistent with the Campus Master Plan and the Development Plan and will be viewed as balanced, objective, fair, practical, and in the best interests of the entire campus community. The Committee may work year-round on a Juneto  May cycle, but may organize its meeting and work schedule as it deems appropriate. At the end of each annual cycle, the Committee will conduct a self-evaluation of its work and recommend changes that will make the Committee’s deliberations more effective in the next cycle.