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Coordinator Registration Login

Transportation and Parking relies on department parking coordinators to serve as liaisons between Transportation and Parking and the department employees. Transportation and Parking routinely sends communications through department coordinators to share pertinent information related to transportation and parking to department employees.

Accessing Current Permit Assignments

Use your ONYEN username and password to log into the Parking Coordinator website

Edit/Change Permit Assignments

Open the link to “20XX-20XX Employee Parking Registration”

Once the Employee Parking Registration page opens, you will be able to edit/change your department employee’s parking assignments

  • Previous year’s zone permit allocation assignment are automatically populated
  • All zone permit allocation assignments default to a regular permit (action required to assign a Flex permit)
  • A blank permit assignment record (no name appears) is an available permit allocation
  • If allocations have been reduced in an area, you may have to reassign the employees in that zone

To edit the employee parking assignment record, select the “pencil” icon on the right; you can edit:

  • Assign Permit to Employee (yes or no)
  • PID (or use the campus directory button)
  • Name (auto-populates based on PID or directory selection)
  • Payment Method (payroll deduction or other)
  • Flex Permit (yes or no)
  • Select “Finish” to save

To delete the employee parking assignment record:

  • Select the “pencil” icon to edit the employee record (the “X” icon does not delete the assignment record; it only removes changes you have made to the record)
  • Where it indicates “assign this permit,” select “No”
  • “Finish” the record edit to delete the employee permit assignment

Dedicated Permit Assignments

Dedicated permits issued to individuals for specific designations, such as reserved, all gated and dual zone can be found under the “Dedicated Permits” section of the 20XX-20XX Employee Parking Registration page. Dedicated permits can only be deleted; permits cannot be reassigned in the registration process.

Accessibility Parking Assignments

Current UNC-D permitholders will be contacted directly via email about FY23 permit renewal June 20. Employees requiring mobility accommodations that are not currently registered please see the Accessibility Accommodations webpage for more information.

Postdoc Permit Assignments

  • Postdocs who had a permit for FY22 will receive an email to renew or cancel for FY23
  • Coordinators may assign a permit from the departments allocation
  • Coordinators who do not have adequate parking for new postdoc positions may request a Craig Deck (50 available) or S11 Bowles Drive (60 available) for assignment utilizing the postdoc parking request form on the Parking Coordinator website

Flex Permit Pricing

Flex permit is a reduced price permit for eligible employees reporting on campus three days or less per week. Departments and units are responsible for verifying an employee’s reporting schedule when requesting a flex permit. Employees who exceed three days of parking within a week with a flex permit are subject to cancellation of the flex parking permit and required to purchase a full week permit.

If an employee’s schedule changes after initial registration, the parking coordinator should contact Transportation and Parking to change status.

  • Parking coordinator is responsible for verifying employee reporting schedule
  • Edit the employee parking assignment record
  • Select yes or no for “Flex Permit” based on the employee’s schedule
  • Click “Finish” to save or “Cancel” to start over

Service Permits

Department service permit information is available on the Registration page.

Update an existing service permit payment method:

  • Select the pencil icon
  • Payment methods may be:
    • PeopleSoft department number for direct billing (six-digit number)
    • Card (do not enter card numbers)
    • Check (in person payment only)
  • Select “finish” to save

Cancel an existing service permit:

  • Select the pencil icon
  • For the field “Keep this Service Permit,” select “no”
  • Select “finish” to save

Request a new/additional service permit:

  • Select the “Submit a New Service Permit Request” button
  • Select the Service Permit Type from the drop down menu
  • Enter a payment method
    • PeopleSoft department number for direct billing (six-digit number)
    • Card (do not enter card numbers)
    • Check (in person payment only)
  • Provide a reason for the request
  • Select “finish” to submit the request

State Vehicle Permits

Department state vehicle permit information is available on the Registration page.

Update an existing State Vehicle permit payment method:

  • Select the pencil icon
  • Payment methods may be:
    • PeopleSoft department number for direct billing (six-digit number)
    • Card (do not enter card numbers)
    • Check (in person payment only)
  • Select “finish” to save

Cancel an existing department permit:

  • Select the pencil icon
  • For the field “Keep this State Vehicle,” select “no”
  • Select “finish” to save

Request a new/additional state vehicle permit:

  • Select the “Add a New State Vehicle” button
  • Enter the State Vehicle License Plate number
  • Enter a payment method
    • PeopleSoft department number for direct billing (six-digit number)
    • Card (do not enter card numbers)
    • Check (in person payment only)
  • Select “finish” to submit the request

Department Reserved Parking

Department Reserved Parking Spaces are automatically renewed and billed through CBM.

2022-2023

  • Coordinator Registration Process: June 20 – July 8
  • CAP Registration available: July 18
  • Coordinators may make employee assignment changes beginning July 25
  • Permit year begins Aug. 1
Changes to employee permit assignments may be made throughout the year. Department coordinators are required to submit a request to add or cancel assignments that impact the department parking allocation. Parking coordinators are also responsible for requesting and cancelling department permits such as service, state vehicle, or official visitor permits, and are the main contact for the department related to employee parking assignments.

Changes to employee parking assignments after the registration period require submission of a Permit Assignment Form available in the Parking Coordinators login under online forms. A permit cannot be issued if an employee does not register a valid license plate through Online Services. Permits are virtual and require individual customer to register valid license plate(s).

Parking Coordinators should remind employees who cancel a permit to login to Online Services to confirm the cancellation request was processed and Connect Carolina to ensure payroll deduction has stopped. Permit cancellations are typically processed within two business days after the parking coordinator successfully submits the cancellation request. The cancellation submission date determines any refunds due.

Waitlist releases expire July 31 and are not renewable.

Department coordinators submit requests for employees waitlist choice through the Employee Waitlist Request Form, available through the Parking Coordinator Login online forms. Employees may check waitlist status through Online Services.

  • Permanent employees receive priority on the waitlist based on the total state service date through Oct. 31 of the academic year. Beginning Nov. 1, date of request determines the waitlist position for permanent and temporary employees
  • Temporary and contract employees are placed on a waitlist after permanent employees based on the date of request. Parking Coordinators are responsible for adding employees to the waitlist by submitting requests
  • UNC Hospitals employees may sign up for the hospital waitlist. For additional questions, please contact the Hospital Parking and Transportation office at 984-974-1031
  • Permits released via the Waitlist are not part of the department allocation and are not automatically renewed the following permit year
  • Employee waitlist permits are released the third Friday of the following months: September, October, November, March, April and May of each year

Service permit and State Vehicle permit information is available on the Registration page. Reserved Parking spaces are automatically renewed and billed through UNC Customer Billing Management (CBM). Parking Coordinators may cancel or request state vehicle and service vehicle permits during the registration process. After registration ends, parking coordinators may cancel or request additional state or service permits by completing and submitting the “Service and State Vehicle Change Form” accessed through the Parking Coordinator login.

Other registration procedures may be completed by individual employees and do not require the department parking coordinator. Registration forms available online for individuals to complete.

Measures to provide customer service approaches that incorporate community standards and limit requirements for in-person office visits include:

Before coming into the Transportation and Parking office, please see online options or contact a customer service representative:

I am a parking coordinator, where can I find information on how to complete Annual Employee Registration?
Information on how to complete annual employee registration may be found on the Parking Coordinator Login page, including how to login to the site and step-by-step directions for editing parking assignments.
What is a virtual permit and how does it work?
A virtual permit means that no physical permit/hang tag is required. Instead, your license plate is registered in the system and serves as your credential. License plate recognition (LPR) technology scans your plate to verify that you are credentialed to park in the lot. Individual permit holders are responsible for registering license plate(s) in Online Services. Vehicles must park with license plate visible from the travel lane of the space.
If an employee is working remotely for the fall and plans to return later, do I need to assign a permit now?
No. You can assign the permit later so long as it remains in the department’s allocation. The employee is only required to pay for the period of time the permit is issued and parking cost is pro-rated.
What if the employee is unsure of the work schedule?
Parking coordinators are encouraged to make assignments based on existing understanding of schedules. Parking coordinators may re-assign department allocations during the designated change period. Employees may cancel a permit at any time for a prorated refund.
I am a parking coordinator, where can I find my department permits including service and state vehicle permits?
Service permit and State Vehicle permit information is available on the Registration page. Reserved Parking spaces are automatically renewed and billed through UNC Customer Billing Management (CBM). Parking Coordinators may cancel or request state vehicle and service vehicle permits during the registration process. After registration ends, parking coordinators may cancel or request additional state or service permits by completing and submitting the “Service and State Vehicle Change Form” accessed through the Parking Coordinator login.