Skip to main content

Process

Committee

The mission of the Employee Recognition Program Committee is to recognize exceptional and dedicated individuals with outstanding achievements in Transportation and Parking services. The Committee will regularly review policies to ensure fair and equitable management of the Recognition Program. The Committee is responsible for reviewing and approval of nominations.

Membership

The committee consists of eight members, including:

  • The Executive Assistant
  • The Project Coordinator
  • Four representatives from Parking
  • Two representatives from Transportation and Planning

The Executive Assistant and Project Coordinator will serve as co-committee chairs. Four representatives from the Transportation and Planning division and two representatives from the Parking Services division will serve. The Executive Director will attend the first quarterly meeting.

The Associate Director for Parking will appoint four representatives and the Associate Director for Transportation will appoint two representatives from their respective divisions. Associate Directors should consider diversity and representation of the entire organization when nominating an employee to serve on the committee. Representatives must be permanent employees. During the year of service, committee members may be nominated for Recognition Categories and Employee Excellence. Committee members must recuse themselves from voting on their Category Nomination but are eligible to vote on all other nominations. Committee members nominated for the Employee Excellence Award may not evaluate any nominations for the award.

Committee members will assist the co-chairs to organize and host the Ceremony.

Nomination

Any UNC-Chapel Hill employee or customer may nominate another employee that meets the criteria for any award for exemplary service. Nominations should be submitted electronically, to the executive assistant in hard copy or a manual form can be obtained from the committee chair.

Timeline

  • Nominations collected each quarter (July, October, January, April)
  • Nominations reviewed quarterly
  • Ceremony occurs late July

The Executive Director’s office will collect nominations quarterly. Nominations will be reviewed prior to Committee review by the co-chairs to verify nominations have been made within the appropriate category. Any nominations that appear to better fit another category will be returned to the nominator for revision or re-categorization. The nominator has 5 business days to return a revised nomination.

The nominations and a rubric will be provided to each committee member for review upon the close of each nomination period. Committee members must complete and return to the co-chairs for compilation by a designated deadline. In the event the committee Co-Chairs receive a nomination, committee members will submit scores to the Executive Director.

A department-wide ceremony will be held during the summer to announce and recognize recipients.

The Executive Director will present all recognition awards during the ceremony.

Ceremony

Committee Members will assist in the following duties:

  • Date – Determine date of ceremony
  • Ceremony – Determine/Reserve/Manage venue
  • Decorations – Select decorations/Assist with set up prior to ceremony
  • Food – Work with caterer to determine menu
  • Certificates – Chair and Director’s Office
  • Clean Up – Assist with clean-up following the ceremony

The ceremony program will be compiled by the Executive Director’s office. Electronic and paper copies will be available for the ceremony.

Recognition Categories

Committee members will review all nominations and rate the nominees based on the performance criteria for the category using the rubric provided quarterly. Once all reviewers’ rubrics are received, scores will be compiled and the average of any nominations at 60% or greater will be presented to the Executive Director for final review.

  • Demonstrates a unique level of service that fosters business relationships and further enhances the reputation of T&P and the University
  • Consistently provides high-quality, reliable, responsive, and critical work that is perceptible in daily operations
  • Demonstrates a steady willingness to improve work experience and campus access for colleagues and customers
  • Positively influences others in working towards departmental or organizational goals regularly
  • Serves as a model citizen to students, faculty, employee, and visitors
  • Actively participates in fostering others through change initiatives and collaboration
  • Invests time and effort in coaching or mentoring
  • Serves as role models to others through positive interactions
  • Continuously respond to needs of co-workers and customers
  • Act in a cooperative way by “doing the right thing” for another person or group
  • Complement co-worker(s) strengths and abilities towards departmental goals
  • Respond as a unit to non-standard business calls that complements other sections and areas
  • Provide valuable resources or solutions in response to situational demands
  • Develops new ideas, strategies, or operations that improve services and reduce costs
  • Sustainable initiatives to improve environmental impacts
  • Optimizes work force/manpower to better utilize existing resources
  • Acts go beyond work duties that benefit others, such as a lifesaving act/effort or significant contribution to community service
  • Must be a permanent employee
  • Exemplifies the characteristics of customer service, leadership and collaboration, team effort and process improvement
  • Demonstrates excellent and innovative partnerships to achieve department, division, and university goals
  • Consistently exceeds expectations

Committee members will review all nominations and submit two final candidates for director decision. A brief biography of each candidate will be included in the ceremony program. The recipient of the award will be announced at the ceremony. The recipient will receive a commemorative item.

The Executive Director will send a decision letter before the ceremony to the nominees.

  • Years of Service: T&P will recognize employees who have milestone years of service during the ceremony based on names from Human Resources.
  • Community Service: Recognition for employees who voluntarily participate in Community Service. Information can be provided by colleagues. Names of those being recognized will be listed in program.
  • Training and Professional Development Milestones: Recognition for employees who complete a T&P professional development program, an educational degree, or specialized training program. Names of those being recognized will be listed in program.
  • The Committee will accumulate this information throughout the year and will provide it to the committee for recognition by the close of nominations.